Gearbook Privacy Policy

Gearbook is a vehicle fuel, service and cost log published by Southwest Blueprints. This policy explains what happens to your information when you use it. Contact: info@southwestblueprints.com.

The short version

• We do not collect, store, sell or share any of your data. We have no servers and no accounts.
• No analytics, advertising, tracking or crash-reporting software.
• The app does not have Android's internet permission and opts out of Android's automatic cloud backup.
• Location is used only by the optional GPS trip feature, and never leaves your device.

What the app stores, and where

Your vehicles, fuel-ups, services, costs, income, trips, reminders, documents, photos and settings are stored in the app's private storage on your device. Before an app update changes the database's structure, Gearbook keeps a copy of the database in its private storage.

Location (optional GPS trips)

• GPS trip tracking is optional and off by default. You turn it on in Settings, "GPS trip tracking".
• Gearbook asks for location permission only when you turn it on, after explaining what it's for.
• Your location is used only while a trip you started is running, to measure distance. The trip runs as a foreground service with a notification showing, and you stop it yourself. Gearbook never uses your location in the background and doesn't request background location.
• Route points are off by default. Unless you turn on "Keep route points", only the trip's distance and its start and end times are kept, and the GPS points are discarded when the trip ends. If you turn it on, the points are kept on your phone and drawn as a line without any map.
• Your location stays on your device and is never uploaded or shared. Route points go into a backup file, and into a CSV export only if you tick "Include route points".
• You can turn GPS trip tracking off, or delete route points, at any time (for one trip, or all at once in Settings). Turning it off stops a running trip immediately. You can also revoke the permission in Android settings.

What leaves your device

Only what you send. CSV exports and PDF reports are made on your phone. If you back up or export, Android's Save dialog lets you choose where the file goes, for example your device, Google Drive or Dropbox. A backup can be protected with a passphrase (AES-256-GCM, with the key derived from your passphrase by Argon2id). We cannot recover a forgotten passphrase. If you import a CSV file, Gearbook reads it on your device and doesn't keep the file.

If you turn on service notifications or backup reminders, your device schedules them. While a GPS trip runs, a notification shows with a Stop button. Nothing is sent from a server.

Photos, documents and app lock

Vehicle, receipt and document photos come from Android's photo picker or camera app, which need no permission. Gearbook stores a re-encoded copy with the photo's metadata (EXIF, including any GPS location) removed. If you turn on the app lock, Gearbook asks your phone's own fingerprint, face or screen lock; it stores no PIN and receives no biometric data.

Purchases

The optional one-time unlock is sold through Google Play. Google processes the payment under its own privacy policy. We do not receive your name, email address or payment details.

Your control

Delete records in the app, or uninstall it or clear its storage in Android Settings to delete everything. Backup and export files you saved elsewhere stay under your control.

Children

The app is not directed at children and collects no personal information from anyone.

Changes

If this policy changes, we will update this page and its effective date. Because the app has no internet access, it cannot change what it collects without an app update that you install.

Made by Southwest Blueprints with AI assistance.